Presentation Award

Presentation Award Requirements/Information

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• General Eligibility

  -All enrolled Otterbein students are eligible for SRF awards. Awards must be expended within 24 months or by the date at which the student is no longer fully enrolled, whichever comes first.

  
  
  

  -Seniors and graduate students in their final semester may apply for SRF awards.

  
  
  

  -Research awards must be spent before the end of the first semester after graduation.

  
  

  -To be eligible for a Presentation Award, seniors and graduate students in their final semester must submit their paper or poster for presentation prior to graduation. Presentation Awards must be spent before the end of the first semester after graduation. For example, if a student graduates at the end of the Spring Semester, then the student must (1) submit the paper to a conference prior to the graduation date and (2) present the paper prior to the start of the Fall Semester.

• Eligible and Non-eligible Expenses for Presentation Awards

  -Presentation Awards may be used for conference registration, the costs of producing a poster or printing a paper, transportation to and from the conference city, ground transportation, hotel, and meals. Alcoholic beverages will not be reimbursed.

  
  

  -When a number of members from an Otterbein department are attending the same conference, the department should always consider using an Otterbein van for transportation. 

• Award Limitations

  -No requests for retroactive funding are eligible, therefore make sure to apply for funds prior to beginning your research activity.

  
  

  -Students may apply for only one research award and one presentation award per project during the academic year.

  
  

  -Students will receive only one Research Award at a time. A Presentation Award may overlap a second Research Award for another topic, but a student may not apply for a second Research Award until the first is completed.

  
  

  -The SRF Committee will make one of four determinations regarding your proposal:

  -Approval

  -Approval, with conditions

  -Decline, with encouragement to reapply with revisions

  -Decline to fund

• Proposal Contents

  Follow these instructions to complete your application for a Student Research Fund Presentation Award.
  
  A full proposal includes:
  
  -A completed SRF Application Form, also called the cover page.
  
  -A project description, also called the narrative. See below for detailed instructions on what to include in the narrative for a Student Research Fund Presentation proposal.
  
  -A budget table and budget justification.
  
  -A copy of your acceptance to present a podium or poster presentation at a conference. The acceptance may be pending at the time of application; however, documentation of your acceptance will be required before the award is final.
  
  - One letter of support from your research or creative work advisor.
  
  - Applicants requesting a Presentation Award may submit a presentation proposal at the same time as a research proposal, but a separate application and coversheet must be submitted for each.   
  
  
   Describe your research
  
  -   If you will present research that was previously awarded SRF funds, you may use this section to write a brief abstract.
  
  -  What is/was the aim of your research? That is, what research questions did you hope to answer?
  
  Significance
  
  -   Explain the importance of your project. How is it different than what has been done by others?
  
  -   Cite published references to establish your work within the context of your discipline. Include a works cited / bibliography section.
  
  -   How is your project important for others in your field or for society?
  
  -   Briefly describe how this project supports your professional growth and development.
  
  Conference Presentation
  
  -   Name, location and dates of conference.
  
  -   Will you present at the podium or present with a poster?  
  
  -   How do you intend to use the SRF Presentation Award?
  
  -   What measures will be used to determine the success of your presentation?
  
  
  Budget Justification
  
  -  A project budget must address the following:  total projected expenses, an explanation of the amounts budgeted, use of student research funds, additional funding and how it will be secured, and how your plans will be modified if additional funding cannot be secured.
  
  
  -  To explain the budget, applicants must complete the following Budget Table and address the additional questions in short answer format (see Budget Narrative).
  
  

  Expenses	Calculation( cost per unit * units needed)	SRF Request	Additional Funding	Total
  Hotel	$150  *  3 nights	$350	0	$350
  Registration	$100	$50	$50	$100
  	TOTALS:	$400	$50	$450

  
  

  
  

  
  

  
  

  
  

  
  

  
  

  -  If more than one person from your department will travel to the same conference and share costs, and there are no expenditures unique to your needs, one budget from the department may be submitted on behalf of you and all participating students.  

  
  -Provide an explanation of the amounts budgeted for your travel/presentation. How will additional funds be secured? How your project will be modified if additional funding cannot be secured? 

• Support Letter

  -Students are required to submit a letter of support from a faculty member who will advise them on their research. Faculty should refer to general  SRF Policies and Procedures.

• Multiple students presenting at the same conference

  - If several students from one department will travel to the same conference and share costs, and there is no expenditure unique to one student, it is preferred that the Department submits one budget that names all students and demonstrates matching funds (if any). Each student will be required to complete a Presentation Award application to submit with a copy of the Department-prepared budget. In the case of a multiple application, no student will be awarded more than $400. 

• Application Requirements, Reimbursement for Expenditures, and Final Reports

  -Full budgets for all activity (Research and Presentation Awards) are required to ensure that the SRF Committee can reduce funding inequity between departments.

  
  

  -Expenditures will be reimbursed based on clear and accurate accounting with receipts to back up the claim for the expenditure.

  
  

  -Students are not required to submit a final expense summary, but ARE required to write “Final” on the final payment request.

  
  

  -Students are required to send a 200 word abstract to sum up their progress on the Research Award or describe the presentation at the conference for the Presentation Award.  The Office of Sponsored Programs will keep detailed expense records and will forward abstracts to the appropriate divisions and departments at Otterbein.

  
  

  -Awards must be used within 24 months or by the date at which the student is no longer fully enrolled, whichever comes first.

• Deadlines

  -There will be two deadlines each semester. Proposals will be due by 4:00 PM Thursday of the 3rd and 12th weeks of the semester. Plan carefully! Apply early in the semester for Research Awards to give yourself the maximum amount of time for your project.

  
  
  

  -The last deadline of the academic year will have the least amount of funding available.